The signed report: what has to be true before a system drafts it.

1. The practitioner's own structure, written down.The sections, their order and the language your best practitioner uses. Not a template from a vendor. The draft has to read as theirs or they will not sign it.
2. Three real reports, de-identified, as the standard.The system is tested against what a good report already looks like in your practice, before anything is designed.
3. Who signs, and what review takes.Every draft is reviewed and signed by the practitioner. The minutes that review takes is the real figure, not the seconds the draft takes.
4. Consent wording that covers assisted drafting.Clients know a system helps prepare the report and a practitioner is responsible for it.
5. Where the data lives and who can see it.Under Australian privacy law and your own agreements. Named: the storage, the provider, the people with access.
6. What the system must never do.Diagnose, recommend treatment or speak to the client. Written into the brief, not assumed.
7. Where the draft lands.Inside the practice management system you already use, in the client record, not in a separate tool someone has to copy from.
8. The audit trail.Which draft, which edits, who signed, when. Produced by the system as a by-product, so an accreditation visit or a complaint is answered from the record.
9. The measure, before and after.Minutes per report and reports per practitioner per week, taken before the system exists so the gain can be shown. Virtuosa's clinics see 25% more clients per psychologist.
10. The regulators' guidance, read by the person who signs.AHPRA's guidance on practitioners' obligations with AI and the Safety and Quality Commission's clinical use guide. Both short.
11. The failure path.What happens when a draft is wrong: who catches it, how it is corrected, how the system learns from it.

Virtuosa AI is a clinical reporting platform for psychologists. The hardest thing was tested first: whether a system could draft a clinically sound report a psychologist would put their name to. Reports now take about 20 minutes, down from around 4 hours, and clinics see 25% more clients per psychologist. Read the Virtuosa case study.

If your reports are written at nine in the evening by the practitioner who saw the client, the first stage is two weeks with that practitioner to capture their standard and put a commercial case on encoding it. Where AI applies in healthcare.